[FOSS4SMEs-team] FOSS4SMEs: Status of project 26.11.18 - Next tasks and things to discuss - foss4smes-team@lists.fsfe.org

26 Nov 2018


      Dear all,
you have asked me to make our communication more qualitative and you
preferred not to have an extra telco in the end of November. We also agreed
that our telcos don't offer us enough time to discuss everything and that I
should try to solve most of the things before our telcos via e-mails. As a
result, I tried today to gather all the important information in this
single huge e-mail for you. I am sorry that its a long text, but lets see
if you like this way better and if we can indeed avoid more telcos.
In order not to spam each other, please try to send me your answers in one
singe e-mail. If sth is relevant only to me, then don't put the team in
Copy. Thank you for your support - I hope this way works better for you.
*Interim Report Files*
-        You will find the *submitted files* in the folder:
K:\team\foss4smes\4. Interim Report\Final files in full quality
-        This week I will put older files of Interim
Report-deliverables in *new
folders called “old”*. The new files will stay outside of this folder and
will be the ones to use from now on.
*Next telco*
-        In Monday the 17th of December we meet online for the last time
before Christmas and before we meet live in Dublin. I think we should
discuss anyone’s questions concerning the meeting, the possible agenda, the
dinner orga, the video-shooting orga, the presentations to be held etc. If
you want to *add sth to our agenda*, please send me an e-mail by the 14.12.
-        @Brians: Could you please send me a first “*Draft Agenda of the
Dublin-Meeting*” before our telco? If I have it by Thursday of the 13th, it
will help me check it and contribute myself. Since there is no share-screen
function in Framatalk, I will then circulate it to everyone along with the
meeting link.
*Dissemination*
-        *Diss. Activity suggestion:* I have held a webinar in the 15.11.
in the Greek language within the European Vocational Skills Week. Such an
action can count as a Diss. Activity. You could do it easily yourselves for
your target groups. I have used the “GotoWebinar” application. Just wanted
to let you know that this easy way exists.
-        *Final Multiplier event suggestion*: ATL suggests that we
participate in the “GNOME conference” happening in the end of August of
2019 in Thessaloniki (instead of Brussels), which brings together Free
Software enthusiasts and professionals from all over the world for six days
of talks, demos, discussion, parties, games and more. We know one Greek
organiser and will soon learn more about it. We could present our project
and reach a big audience. Please let me know, what do you think of this
idea. Would you be interested in joining us in Thessaloniki? We would then
check with the NA what is possible financially. More information on the
event at: https://2019.guadec.org/
-        *Stakeholders Matrix*: We need to reach min. 500 contacts. Please
fill in your cir. 90 contacts here K:\team\foss4smes\1.
Management\Dissemination
-        Please *contact both Max and Galia* concerning dissemination
issues. They coordinate internally who leads a specific activity depending
on availability and the nature of the task.
-        *Twitter account*: Every partner could/should post sth in his
native language. Please remember to visit our page (we need good numbers in
reporting) frequently, like our posts and retweet them if possible.
-        *G**oal of 2,000 visitors of the website*: Please visit our
project page regularly and disseminate it. We need to report high numbers.
-        *Website:* It has been now updated and created in all languages.
Please check and review your language versions here:
https://docs.google.com/spreadsheets/d/1-mDxEqX0gWLshzZjpkZaF-1krBx7T3D-Utc3...
-        If you want us to change or improve sth, then *update your older
suggestions* or add new ones here (and then send me an e-mail letting me
know):
https://docs.google.com/document/d/1BNsJZFTZLtp6QrfPSb3ejNSHR8SymntrOBQu0hdH...
-        *Goal of 1,800 brochures distributed*: Please print your versions
and have them ready for distribution on any occasion. I counted that we
need around 300 flyers distributed per partner. Remember to make photos
when giving flyers away to use them as proof.
-        *A8 - Publication of articles*: @Max: What have we promised in the
proposal? @All: Has anyone published anything relevant we could use here
and show to the NA? Who can publish in the future? What are our
possibilities? ATL could publish an online article in the magazine of
ELLAK.gr, which is the Greek Open Technologies Alliance (GFOSS)
https://gfoss.eu/
-        *NA asked for a Facebook and a LinkedIn project page: *@Max: Could
you please create the two pages and give us all the credentials? The NA
believes that we are not fulfilling our dissemination goals by using only
Twitter.
-        @Max: Is it possible to create a checklist with all the
“Dissemination to-dos” each partner should fulfil taking into account the
relevant indicators we need to reach? The Diss. Plan is good, but we need a
*1-pager* with compressed and concentrated information for everyone. This
will help us avoid issues, like f.e. not having done enough events or f.e.
not having distributed enough brochures, not having enough pictures etc.
With this tool you will also be able to monitor, if you have all data you
need for the M18 Progress Report.
-        @Max: In our project the *Dissemination Manager* is a person and
not an organisation. This is why I have asked you, if you or Galia will be
our Diss. Manager from now on. Your name remains then in the MCE Plan, but
we now know that you both have equal responsibilities /both of you should
be contacted etc.
-        @Max: If its possible, please prepare *a checklist* with all of
the Dissemination tasks and reports FSFE will need to fulfil by the end of
the project, in order to avoid lack of task-fulfilment like f.e. with the
Progress Report.
-        @Max: Remember to upload the translation of the *German Newsletter*
by 30.11.18. Our IT colleague will then insert it in the German version of
our page.
*Output 2/ A1*
-        Please upload your *developed unit with images and assessment
exercises by 30.11.18 in the folder* “K:\team\foss4smes\2.
Implementation\Output 2\A1 Training course contents” and send it to the
group also per e-mail.
-        If someone has *difficulties* with finding relevant content or
other kinds of difficulties, please inform the team on time, so that we act
quickly and you get helped.
-        @Brians: Is it possible that you send us by Wednesday this *e-mail*
we ‘ve talked about in our telco 2 weeks ago on the “*content development*”
(Max asked for help)? Unfortunately, we still haven’t created the *FAQ
document* inside the O2 guidelines that would help partners find answers.
-        @Brians: Will you send us information from your *Blended Learning
project* – is there a link? Maybe we find sth useful, some ideas?
-        @Brians: Will you be able to review the 5 Units for both “*language
check” and “content check”*? Can you have them ready by 07.12.?
-        @SKUNI: I remember that you offered to *help us with your
expertise* and make a content check of the 5 units as well. Would you like
to coordinate this with DIT? It should happen within the first week of
December.
-        @ FSFE and OFE: You are actually responsible for the main *Peer
Review* in this Output. Will you be able to contribute as well? If yes, we
will need your input by the 7th of Dec.
-        *All suggestions and the Peer Review*, either with track changes
in the documents or as extra documents should be placed in the folder:
K:\team\foss4smes\2. Implementation\Output 2\A1 Training course
contents\Peer Review
*Output 2/ A2*
-        *Translations*: By the end of December all training content should
be ready in 5 languages. Please find translators (make a public procurement
if required timely) and check available budget (you get only 75% of the
requested amount). Contact our financial department if you need help soon
enough. ATL will translate on its own.
*Transnational Meeting Dublin*
-        O2/A4 starts in 01.02. A methodological framework with tools for
assessment and all steps and deadlines should be developed by SKUNI. Could
you please prepare a *presentation for this for the Dublin Meeting*? We
will then have a chance to discuss the process live altogether. Please send
the presentation to me before the meeting (by beginning of January) in a
PowerPoint-alternative file, so that I can prepare myself accordingly.
*Rest of points to consider*
-        The NA has contacted us and *wants access to our Keybase folder*.
We will have problems if they have access to all of these files, like f.e.
our minutes. Please send me your suggested solution* by 30.11.18.*
Best,
Katerina
-- 


[image: atlantis-logo-for-signatures]

*Katerina Tsinari*

*EU Projects consultant*

*Αntoni Tritsi 21, 570 01 Thessaloniki*

*T:*

*2310 233 266*

*Email:*

*tsinari@abe.gr elsianli@abe.gr*

*URL:*

*www.abe.gr http://www.abe.gr/*

*Skype:*

* tsinarikaterina@hotmail.de tsinarikaterina@hotmail.de*

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