Dear all,
first, I want to thank the partners that have already contacted me and have sent me all the information I requested. Following your replies (to my email from 30.01.19) I would like to update you on our status today.
*Financial information*
We would like to invite FSFE and OFE to send us an invoice of 20% (for the third payment which is due now) on the FOSS4SMEs project.
We would like to invite DIT to send us an invoice of 80% (for the first, second and third payment together) on the FOSS4SMEs project.
*Timesheets *(scanned as "Certified copies", signed and stamped)
We would like FSFE, OFE and DIT to send us the timesheets for Oct, Nov and Dec 2018 asap (per person, per staff category, per output AND Only integer numbers at the sum).
*Travel Documents*
We would like FSFE, OFE and DIT to send us the following documents for every person for the Dublin trip (scanned as "Certified copies", signed and stamped)
- Flight itinerary and boarding passes - Travel invoices, receipts (plane, bus, etc.) - Subsistence costs invoices/ receipts (hotel, etc.)
*Certificates of participation – Dublin Meet.*
We would like FSFE and DIT to scan and upload the certificates as PDF files in the folder --> K:\team\foss4smes\5. Meetings\3. Dublin Meeting\Certificate of Participation
I checked with our financial department and this is how we need them. The .jpg files will not do.
*Participants list*
We are waiting for OFE to send us per post the list that everyone has signed.
*Minutes*
I have reviewed the minutes on 12.02.19. DIT and FSFE are now finalising the document. Please send it to us/me within this week.
*Keybase*
The documents still remaining in our Google Drive folder are not valid anymore. From now on, we are only using Keybase.
*O2/A1 Updates of Units after 1st Peer Review from OFE and FSFE *
We would like FSFE and OFE to update us on the status of the files they received from the partners. Since my last communication with you, Unit 2.3, 2.4, 3 and 5 were missing from Keybase. As a result the 2nd review is still not conducted and so the import of the units in Moodle cannot start tomorrow as planned. We need to discuss a new timeline and see how we can deal with this new delay.
Concerning Unit 1, I have sent (Max and Sivan) an e-mail on 30.01.19 (topic: O2/A1 1st Peer Review - results and guidelines ) with my thoughts and questions on the issues I had in Unit 1. Please try to get back to me on these points within your next review.
*FOSS tool for Video hosting*
We would like FSFE to inform us on the alternative FOSS tool for hosting videos.
*2nd Newsletter*
We would like DIT, DLEARN, FSFE and OFE to prepare their text and upload it in the file located --> K:\team\foss4smes\1. Management\Newsletters
*Test Plan*
Dear Brian, I would like to receive your example test plan on website testing and then I will prepare our own.
Thank you all in advance for getting back to me, if possible before our telco (tommorow).
There are a lot of things to discuss and I am looking forward to hear from you. Let me know if you want to add sth in our discussion points.
Best,
Katerina
Hi all, Thanks again to Katerina for the helpful overview! In regard to the peer review: In my opinion we cannot conduct the 2nd peer review on the updated texts that are available without having all texts. It is very important that we achieve progress on this task, as the texts are one of the core deliverables of the project and almost everything else depends on them. On Keybase, I could find unit 1, 2.1-2.2 and unit 4. Max said that unit 2.3-2.4 and unit 5 are also updated. Please use this folder for updated units:/team/foss4smes/2. Implementation/Outputs/Output 2/A1 Training course contents/Peer Review - 1st round/After Peer Review Dlearn: Please upload your updated unit to the keybaseFSFE: Please upload your updated unit to the keybase DIT/TUD: Please review when you will be able to perform the edits to your unit so we have a clear understanding of the timelines for the call tomorrow in order to be able to make decisions during the call. In regard to the policy recommendation: I will before the call send around a draft of the terms of references, timeline etc. Please keep this in mind for discussions tomorrow during the call. Best,Sivan On Mon, 2019-02-18 at 10:35 +0200, Katerina Tsinari wrote:
Dear all,
first, I want to thank the partners that have already contacted me and have sent me all the information I requested. Following your replies (to my email from 30.01.19) I would like to update you on our status today.
Financial information
We would like to invite FSFE and OFE to send us an invoice of 20% (for the third payment which is due now) on the FOSS4SMEs project.
We would like to invite DIT to send us an invoice of 80% (for the first, second and third payment together) on the FOSS4SMEs project.
Timesheets (scanned as "Certified copies", signed and stamped)
We would like FSFE, OFE and DIT to send us the timesheets for Oct, Nov and Dec 2018 asap (per person, per staff category, per output AND Only integer numbers at the sum).
Travel Documents
We would like FSFE, OFE and DIT to send us the following documents for every person for the Dublin trip (scanned as "Certified copies", signed and stamped)
Flight itinerary and boarding passesTravel invoices, receipts (plane, bus, etc.)Subsistence costs invoices/ receipts (hotel, etc.)
Certificates of participation – Dublin Meet.
We would like FSFE and DIT to scan and upload the certificates as PDF files in the folder --> K:\team\foss4smes\5. Meetings\3. Dublin Meeting\Certificate of Participation I checked with our financial department and this is how we need them. The .jpg files will not do.
Participants list
We are waiting for OFE to send us per post the list that everyone has signed.
Minutes
I have reviewed the minutes on 12.02.19. DIT and FSFE are now finalising the document. Please send it to us/me within this week.
Keybase
The documents still remaining in our Google Drive folder are not valid anymore. From now on, we are only using Keybase.
O2/A1 Updates of Units after 1st Peer Review from OFE and FSFE
We would like FSFE and OFE to update us on the status of the files they received from the partners. Since my last communication with you, Unit 2.3, 2.4, 3 and 5 were missing from Keybase. As a result the 2nd review is still not conducted and so the import of the units in Moodle cannot start tomorrow as planned. We need to discuss a new timeline and see how we can deal with this new delay.
Concerning Unit 1, I have sent (Max and Sivan) an e-mail on 30.01.19 (topic: O2/A1 1st Peer Review - results and guidelines
) with my thoughts and questions on the issues I had in Unit 1. Please try to get back to me on these points within your next review.
FOSS tool for Video hosting We would like FSFE to inform us on the alternative FOSS tool for hosting videos.
2nd Newsletter
We would like DIT, DLEARN, FSFE and OFE to prepare their text and upload it in the file located --> K:\team\foss4smes\1. Management\Newsletters
Test Plan Dear Brian, I would like to receive your example test plan on website testing and then I will prepare our own.
Thank you all in advance for getting back to me, if possible before our telco (tommorow). There are a lot of things to discuss and I am looking forward to hear from you. Let me know if you want to add sth in our discussion points.
Best, Katerina
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Dear Katerina,
In reply to your email, an update on FSFE's tasks.
~ Katerina Tsinari [2019-02-18 09:35 +0100]:
*Financial information*
We would like to invite FSFE and OFE to send us an invoice of 20% (for the third payment which is due now) on the FOSS4SMEs project.
Will be sent tomorrow.
*Timesheets *(scanned as "Certified copies", signed and stamped)
We would like FSFE, OFE and DIT to send us the timesheets for Oct, Nov and Dec 2018 asap (per person, per staff category, per output AND Only integer numbers at the sum).
Will be sent tomorrow.
*Travel Documents*
We would like FSFE, OFE and DIT to send us the following documents for every person for the Dublin trip (scanned as "Certified copies", signed and stamped)
Also tomorrow, in the same batch of documents.
*Certificates of participation – Dublin Meet.*
We would like FSFE and DIT to scan and upload the certificates as PDF files in the folder --> K:\team\foss4smes\5. Meetings\3. Dublin Meeting\Certificate of Participation
On our list, will surely be done this week.
*O2/A1 Updates of Units after 1st Peer Review from OFE and FSFE *
We would like FSFE and OFE to update us on the status of the files they received from the partners. Since my last communication with you, Unit 2.3, 2.4, 3 and 5 were missing from Keybase. As a result the 2nd review is still not conducted and so the import of the units in Moodle cannot start tomorrow as planned. We need to discuss a new timeline and see how we can deal with this new delay.
A few of the units have been sent via email and are not in Keybase, Unit 3 is missing completely. Let's discuss how to proceed here tomorrow.
Concerning Unit 1, I have sent (Max and Sivan) an e-mail on 30.01.19 (topic: O2/A1 1st Peer Review - results and guidelines ) with my thoughts and questions on the issues I had in Unit 1. Please try to get back to me on these points within your next review.
Ah sorry, I overlooked this. Yes, I will answer to your questions if Sivan doesn't manage to do it before me ;)
*FOSS tool for Video hosting*
We would like FSFE to inform us on the alternative FOSS tool for hosting videos.
Yes, this is PeerTube: https://joinpeertube.org/en/
On the website, it is explained how it works. Not sure whether we will already find a good instance to host our videos, but I think it is a nice option for us.
*2nd Newsletter*
We would like DIT, DLEARN, FSFE and OFE to prepare their text and upload it in the file located --> K:\team\foss4smes\1. Management\Newsletters
We are waiting for all other texts to be finished as the FSFE is responsible for writing a nice summary and outlook, and equalising the wording.
Best, Max
